Frequently Asked Questions

PRE ART SHOW

1 WHAT PROJECTS CAN I DO? 1 WHAT PROJECTS CAN I DO?

We have a Pinterest Page and a Facebook Account: SCHOOL ART SHOWS BY ARTOME https://www.pinterest.com/schoolartshows/
https://www.facebook.com/SchoolArtShowsbyArtome
Here you will find various pictures and project lessons.

Make sure any collage or multimedia work is no thicker than 1/8th of an inch off the page. Please also refer to information about what materials we recommend you do and do not use.

2 WHAT MATERIALS CAN I USE AND CANNOT USE? 2 WHAT MATERIALS CAN I USE AND CANNOT USE?

We encourage creativity and we love seeing various materials utilized in your projects.
However, there are particular mediums that we DO NOT recommend:
a. Glitter: Loose glitter scratches our Plexiglas and transfers to other student’s projects. Also if a student’s project
containing glitter needs a reproduction the copy will be obscured.
b. Aluminum Relief: Our only warning is if a student’s project needs a reproduction the copy will be obscured.
c. Chalk Pastel: Any projects that are not fixed with hairspray or fixative will ruin other student’s artwork or they will
get ruined themselves. They can also cause damage to our mats and frames.
d. Feathers: The quills damage the Plexiglas when framed.
e. Wiggle Eyes and Buttons: Fall off very easily…..no matter how much glue is used. Sorry.
Make sure any collage or multi media work is no thicker than 1/8th of an inch off the page.
Please use fixative on any medium that smears or smudges and put paper between the projects when packing your box.

3 HOW DO I ATTACH MY ARTWORK TO ART PAPER? 3 HOW DO I ATTACH MY ARTWORK TO ART PAPER?

9” x 12” artwork should be attached using a well applied glue stick, hot glue gun, double sided tape, rubber cement or watered down Elmer’s glue. Just make sure the artwork is completely dried before organizing and packing your box. We don’t want to ruin any student’s artwork if they are stuck together.
Just so you know:
Mat Opening- 11 ¼” x 8 ½ ”
Artwork Paper Template Size -16” X 11”
Artwork Size- 9” X 12”

4 CAN I FRAME MULTIPLE PROJECTS PER STUDENT? 4 CAN I FRAME MULTIPLE PROJECTS PER STUDENT?

NO!
If we allow some students from a school to have more than one project, then we end up with upset parents at the Art Show wondering why their child does not have an additional project as well.
If we allow one school to have multiple projects framed then we have to allow all our schools that we work with, this leads to various problems with inventory and staffing that will result in less successful Art Shows for our schools. We are sorry for the necessary inconvenience.

5 HOW DO I ORGANIZE MY ARTWORK? 5 HOW DO I ORGANIZE MY ARTWORK?

It is up to you in what order you would like your Art Show to be arranged, but it is imperative that there is some sort of distinct order so that students and parents can easily find their artwork.
IDEAS:
Alphabetize school by student’s name
Arranged by project type
Alphabetized students in each grade
We recommend organizing by grade lowest to highest and than by classroom teacher in each grade.
Art Teachers have used the PTO/PTA, Other Teachers, and Volunteers to help fill out Artomé Art Paper information.

Gallery Tags help parents and students find the artwork at the Art Show. The other information assists you to distribute unsold artwork back to your students after the Art Show.

6 WHEN IS ARTWORK DUE? 6 WHEN IS ARTWORK DUE?

Artwork is due 2 weeks before your Art Show date. Please make sure all artwork is completely dried, filled out and organized before packing.
Communication is essential! Please inform your coordinator if there are any complications.

7 WHAT IF I AM SHIPPING MORE THAN ONE BOX? 7 WHAT IF I AM SHIPPING MORE THAN ONE BOX?

Please contact your Art Show Coordinator for an additional return label. We suggest shipping organized artwork in one large box but if you need two or more we can send you additional labels.

8 WHEN WILL I RECEIVE MY RETURN LABEL? 8 WHEN WILL I RECEIVE MY RETURN LABEL?

Your return label will be sent by e-mail about a month before your Art Show Date. Prior to shipping your artwork to us, your student’s artwork needs to be completed, all template information filled out and all the artwork must be organized in the order you want it to be arranged during your Art Show.

9 PRE-SALE LIST 9 PRE-SALE LIST

We encourage collecting money and student’s names of those who cannot attend the Art Show. A Pre-Show Sales Form will be provided in your Artomé Art Show Folder shipped to you with your art paper. This form will help keep track of all your sales before the show and allow your Art Show Manager to assist you in pulling the framed art from the displays before breakdown. The form is also available in the TEACHER RESOURCES tab of the website.

10 WHAT IS THE FRAME FORMAT? 10 WHAT IS THE FRAME FORMAT?

Frame Size: Outside- 17 ½” x 14 ½”

Opening- 15 ½” x 12 ½”

Double Mat Size: Opening- 11 ¼” x 8 ½”

Artwork Size: 9” X 12”

11 WHAT ARE PRINCIPAL FRAMES? 11 WHAT ARE PRINCIPAL FRAMES?

Principal Frames are specifically for school use to showcase artwork in the Hallways and Offices of your school. They are brand new frames at a discounted price of $15 that we bring to your Artomé Art Show. Any Principal frames purchased after your show will be shipped to your school for a flat shipping fee of $15 or we will waive the shipping if your school purchases 10 or more frames at one time.

12 CAN I HAVE MY ART SHOW OUTSIDE? 12 CAN I HAVE MY ART SHOW OUTSIDE?

Unfortunately, No.

  • The frames on our displays act like sails on a boat and any breeze will knock over the entire display.
  • The ground is usually uneven and an unstable base for our displays as well as a hazard for young students.
  • The sun can damage the student’s artwork.
  • Rain is sometimes unpredictable and ruins Plexiglas and other frame components.
  • During the spring, pollen is our enemy.
  • Depending on the year, the temperature may make your volunteers and guests very uncomfortable.
  • Frames are harder to monitor when there are no secure entrances or exits.

13 CAN I HAVE OTHER EVENTS AND ACTIVITIES DURING THE ART SHOW? 13 CAN I HAVE OTHER EVENTS AND ACTIVITIES DURING THE ART SHOW?

YES!!!!!

We highly encourage combining the Art Show with other events to bring in more parents. We have our Art Shows with: Chorus Concerts, Plays, Seasonal Festivals, Craft Exhibits, PTO or PTA Events, Game Night, etc.

Just remember to hold your Art Show longer than the other events so parents have time to see the gallery or can purchase their child’s artwork on the way out.

Other art activities during the Art Show engage your students.

Music playing during the Art Show and providing refreshments sets the mood of the gallery. This helps make a more fun and memorable atmosphere.

14 ART SHOW SIGNAGE 14 ART SHOW SIGNAGE

Our Art Show Managers will bring Grade Signs to display during the Art Show. We strongly encourage you and your students to create Art Show banners and posters to hang up in and outside of your school to engage and get them excited about your Art Show. We also provide digital Marketing Flyers for you to utilize through various outlets. (Please look out for the email we send you about a month and a half before your Art Show).

Decoration Ideas:

  • Balloons – These are also a great idea to hold as Grade Signs.
  • Streamers- To decorate unattractive ceilings or walls.
  • Photo Booths – Create memorable moments for families as students take photos against a background and dress up accessories as they present their framed artwork.
  • Other Artwork – created during the school year.

15 WHAT DO I NEED TO PROVIDE FOR MY ART SHOW MANAGER? 15 WHAT DO I NEED TO PROVIDE FOR MY ART SHOW MANAGER?

They will need:

  • Someone to meet them when they arrive at the front office and direct them to the set-up location.
  • Pre-Show Sales Form – Make sure this is given to your Show Manager at the beginning of the Art Show. About 30 minutes before the Art Show is over, the Pre-Show Sales should be pulled from the displays so they are not included in the final breakdown count.
  • A table and chair for them to use to replace frames and take reproduction orders.
  • An empty area to help store boxes – Closet, Classroom, Etc. (Art Shows are more appealing if there are less unnecessary show materials visible.)
  • The closest location to park the show vehicle and shortest route to quickly set-up and breakdown the show.
  • A staff member or custodian to stay until the breakdown of the show and the truck is loaded.

16 WHAT DO ART SHOW MANAGERS TAKE TO THE ART SHOW? 16 WHAT DO ART SHOW MANAGERS TAKE TO THE ART SHOW?

 

  • Your organized framed artwork
  • Displays
  • Art Show Frame Count Worksheet & Contract
  • Extra Framing Materials- Mats, Plexiglas, 36 Frames, Backing
  • Orange Bags
  • Pre-Sold Principal Frames
  • Reproduction Folder
  • First Aid Kit
  • Touch Up Kit
  • Grade Signs
  • Reproduction Signs
  • Artomé does not accept money at shows or offer credit card machines

 

17 REPRODUCTIONS 17 REPRODUCTIONS

The way reproductions work is, if a parent would like a framed copy of the original artwork for a grandparent or other family member, our staff will take the order and pull the original artwork from the frame and build up a second frame.  The parents will take home two blank frames home the night of the show. Your Artomé Art Show Manager will bring the original back to our office and make a high resolution color copy of the art.  We will then ship back the original and the reproduction to the school in its own white envelope with the student’s info on the front.  We usually ship it back with all the unsold art and any Post-Show sales that you may have. We do not charge extra to make the reproduction; you would just charge the parent for an extra frame.

Reproductions are great for Special Occasions:

Christmas, Grandparent’s Day, Mother’s Day, Father’s Day, Valentine’s Day, Birthdays, etc.

Principals are given frames at a discounted price when they want to showcase students’ art in the hallways. Reproductions can be made so parents receive the original and a copy can be displayed at the school.

 

Our Reproductions are printed in high resolution, however, any original artworks that contain glitter, aluminum…. anything shiny will be obscured with streaks of color and will not resemble the original.

18 HOW MUCH SPACE DO I NEED FOR MY ART SHOW? 18 HOW MUCH SPACE DO I NEED FOR MY ART SHOW?

Each of our displays holds three pieces of art and takes up 18 square inches of floor space. The displays are put back to back in order to be more stable and shown in groups of 12, also known as PODS; this will take up 10ft. by 3 and a 1/2ft. of floor space. In order to determine the required space to show all of your artwork, you will need to divide the number of pieces you have by 36 to determine the number of groups or PODS you’ll need. An uneven number will require your last group or POD of artwork to have more or less than 36 pieces. You will then need walkways between the art and around the outside of it of at least 5ft. but 6ft. would be better to allow for viewing and foot traffic.

 

This floor plan allows for better traffic around the art and prevents having to go all the way down an aisle and back to get to the other side of a display. Art Shows often have strollers and large groups of families all trying to get around one another. You will also need room for parents waiting in line to purchase their child’s artwork. Any other activities occurring during or along with the show will need its separate additional space and planning so as to not interfere with the Art Show.

 

It will look something like this.

displaylayout

19 HOW TALL ARE THE DISPLAYS? 19 HOW TALL ARE THE DISPLAYS?

ONE DISPLAY STAND WITH ART:                  HEIGHT: 4’                         WIDTH: 1.5’                         DEPTH: 1.5’

The displays are designed to sit directly on the floor as this is the perfect height for children to view their artwork and explore the works of their fellow classmates.

Putting the displays on elevated surfaces is a safety hazard for young children and makes it harder for them to view their own masterpiece.

CLICK HERE To see how the art is typically displayed at Artomé Art Shows.

20 HOW MANY FRAMES FIT ON A DISPLAY? 20 HOW MANY FRAMES FIT ON A DISPLAY?

1 Display Stand = 3 pieces of framed artwork

1 POD = 12 display stands arranged back to back with 6 stands on each side. This equals 36 frames in a POD.

The average Art Show is 500 framed pieces of artwork and would be made up of 13 full PODS and a 14th POD of 10 displays instead of 12.

21 HOW MANY VOLUNTEERS DO I NEED? 21 HOW MANY VOLUNTEERS DO I NEED?

Students to Volunteer Ratio

100 : 2-3

500 : 4-5

1000 : 8-10

3-4 of those volunteers needs to be accepting money and/or bagging frames.

 

The more volunteers you have accepting payments, the shorter the lines you will have and the less your parents have to wait.

22 ART SHOW CHECKOUT TABLE 22 ART SHOW CHECKOUT TABLE

You will need enough tables for volunteers near the entrance and exits of your Art Show.

You need:

Receipt system- CLICK HERE for Ideas

Bags- Art Show Manager will provide

Pens

Extra money

Card SQUARES

Cash box

It is best with 1000+ artworks to have volunteers run a station for each method of payment.

23 WHO COLLECTS MONEY AT THE SHOW? 23 WHO COLLECTS MONEY AT THE SHOW?

YOU DO!

All checks are made out to the school or a specific organization like your PTA or PTO.

If you are accepting cash as payment you should have a cashbox and extra change.

Ask your school or PTO if they have Squares for credit card purchases – It helps increase sales and is convenient for parents.

Be prepared to help direct parents to the nearest location for cash back or ATM if they do not have other required payment methods.

You should have enough volunteers to receive payments and bag framed artwork. How many volunteers do you need? CLICK HERE

CLICK HERE for ideas to help keep track of sold artwork.

24 HOW MUCH DO FRAMES COST? 24 HOW MUCH DO FRAMES COST?

Artomé charges $19.00 per frame

Special Principal Frames cost $15.00 each if they are delivered to the Art Show.

 

Teachers on average sell their framed student’s artwork for $25.00

If teachers know they have large families registered at their school, they sometimes provide deals such as:

Buy 1 for $25.00 get the 2nd frame for $22.00

OR

Purchase 3 frames at $23.00 a piece.

 

Please know that during the Art Show we don’t recommend the idea of holding frames. If those frames are set aside and are not part of the Art Show Managers final count, they will be considered sold.

 

To cover shipping and handling costs we charge $21.00 for each Post-Show Frame.

25 HOW DO I KEEP TRACK OF SOLD ARTWORK? 25 HOW DO I KEEP TRACK OF SOLD ARTWORK?

We recommend removing the Gallery Tags from the framed artwork when parents purchase them and use the tags to count how many were sold. If a parent wants a reproduction of their child’s artwork note that there was two sold for that child. Using the orange bags to carry the frames after the parent’s purchase is a vibrant and confirmed way to know the frame has been paid for as you see the family leave the Art Show through the designated exit with their artwork.

Other teachers have found that printing off a school roster of all the students and checking off their names or writing how much was paid by the family is a great way to keep track of what was purchased.

26 CAN I HOLD FRAMED ARTWORK FOR PARENTS DURING THE ARTSHOW? 26 CAN I HOLD FRAMED ARTWORK FOR PARENTS DURING THE ARTSHOW?

We don’t recommend this idea. Those frames set aside and not part of the show managers final count will be considered sold and you will be invoiced for them.

27 WHAT ARE POST-SHOW SALES? 27 WHAT ARE POST-SHOW SALES?

The Post-Show sales are another opportunity for parents to purchase their student’s framed artwork after the Art Show is over and broken down. Generally it’s for parents that were unable to make it to the show or had a second thought on purchasing a frame.

The day after the show your coordinator will send you an email containing a Post-Show Sale Form that you can submit through the link in the email for processing on the day after your Post-Show Sale is over (typically a week after your show date). We will pull those students’ artwork from the unsold group, frame it, and ship it back to your school with all the unsold artwork and any reproductions.

The only difference is the price, we will charge you $21 per frame. Essentially we are re-framing and shipping it back to you so we have to compensate for the shipping and handling costs. Just inform me as to when your want your Post-Show End Date to be and what amount you want to charge for your Post-Show Sales.

Please complete the required information for each student in the Post-Show Sale Form and SUBMIT THE FORM HERE so that we can re-frame the Artwork and ship it to you in a timely manner.

An additional invoice for Post-Show Sales will be sent separately as soon as we ship back your artwork and Post-Show frames.

28 WHEN DO I GET MY ARTWORK BACK? 28 WHEN DO I GET MY ARTWORK BACK?

We try to ship back artwork within a week after completed Post-Show Sale Forms have been submitted. During the busy spring season it may take longer, please be patient with us.
If you let us know ahead of time that you are not holding a Post-Show Sale, artwork will be shipped within a week after your Art Show.

29 WHEN WILL I RECEIVE MY INVOICE AND HOW SOON DOES IT NEED TO BE PAYED? 29 WHEN WILL I RECEIVE MY INVOICE AND HOW SOON DOES IT NEED TO BE PAYED?

2-3 days after your Art Show you will receive an invoice for the Art Show from our accountant Carla Bennett via e-mail cbennett@artome.com.

An additional invoice for Post-Show Sales will be sent separately as soon as we ship your artwork and Post-Show frames.

Payments should be made within 10 DAYS after you have received your invoices.

DO YOU HAVE MORE QUESTIONS?

If you can't find the answer to your question here, please contact your Art Show Coordinator.

You can reach an Artomé Representative through our Artomé Chat below Mon - Fri 9:00 am - 5:00 pm EST.